THE WHITE ROOM EVENT SPACE

The White Room Event Space is available for a wide range of special events and celebrations including wedding receptions, showers, family parties, holiday parties, corporate parties, nonprofit fundraisers, galas, balls and networking events. The White Room is also available for weekday conferences, retreats, meetings and workshops.

To view special rates exclusively for weddings with on-site ceremonies and receptions, please see our Weddings at The White Room page.

The White Room offers 6000 square feet of indoor event space adorned with original locally made art and comes equipped with tables and chairs and use of the red brick courtyard.

The White Room is suited best for crowds of 75-125 but can accommodate up to a 150 guest count. 

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“STANDARD EVENT SPACE RENTAL RATES” (2025/2026 Rates:)

$330 per hour of “event time”

(3 hour event time minimum Thursday - Sunday)

+

“Set up time”

For events under 75 guests we require events purchase 1.5 hours of “set up time” = $220

For events with 75 guests or over we require events purchase 3 hours of “set up time” = $440

3 hour set-up time minimum for events with an “extensive” set-up plan; decorative installations, e.g., balloon arches, chair covers, photo booth, special lighting, etc, multiple food stations, multiple vendors e.g., florists, DJs, photographers, party planners, caterers that require early set up, other vendors that require early drop off, etc.

+

“Cleaning and maintenance fee”

(includes time for breakdown; removing decorations, catering equipment, etc)

For events under 75 guests = $270

For events with 75 guests or over = $330

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MEETINGS, RETREATS, CONFERENCES AND WORKSHOP RATES:

For groups under 75 guests. (Standard event space rental rates for groups over 75 guests.)

Flat rate of $175 per hour from the beginning of set up time to the end of breakdown time

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501c3 NON PROFIT ORGANIZATION RATES:

30% discount Monday - Wednesday for “select” nonprofits

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To confirm a date at The White Room we require:

A 50% non-refundable deposit based on a mutually agreed upon quote and a signed renters contract

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Optional Add-Ons available with The White Room Rental:

HD Video Projector with 8ft video projector screen = $100

Black Linens for banquet tables and high-tops = $150

White Linens for banquet tables and high-tops for under 75 guests = $200

White Linens for banquet tables and high-tops for over 75 guests = $250

+ all applicable taxes

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Restrictions:

Decorations: wax candles, glitter, confetti, confetti balloons, color powders, adhesives, fog, mist and bubble machines

Kids supplies: kids markers, crayons, stickers, throwing balls, etc

Music: (Thursdays and Fridays) moderate volume before 9pm

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Amenities included in The White Room rental:

Bar service (beer, wine and spirits | cash or open bar options | plastic ware and water provided | bar service closes at 11pm)

Complimentary self serve water for all events

Room design consultation

Table and chair set up prior to set up time start

1, 12 foot buffet table

22, 8 foot banquet tables

6, 4 foot banquet tables

6, 36 inch round high-tops

4, 32 inch round bistro tables

12, 24 inch round folding bistro tables

5, 36 inch square bistro table

160 chairs (indoor only)

Coat Rack

Heating and A/C system

Sound system for live music/DJ

Caterers prep room with 2 8ft stainless countertops and wash sinks (does not include ovens, portable ovens, microwaves, chafing dishes, canned heat warmers, refrigeration, etc)

Fully accessible venue with ADA compliant Men’s and Women’s restrooms

Indoor/outdoor ping-pong table with paddles

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Catering and Table Clearing

The White Room has no required caterers.

Caterers new to The White Room are required to do a on site walk through at the venue to review logistics; parking, indoor/outdoor food prep areas, food service areas, special requirements, etc.

The White Room is best suited for buffet style food service.

The White Room is ideal for food that is prepared off-site and brought in fresh and ready to warm with chafing dishes and serve.

All dishware, glassware, utensils and catering equipment must be removed from the venue the same day (no overnight storage of used dishes, glasses, utensils, equipment, etc).

The White Room asks a $250 “Clean Patio Deposit” for caterers using outdoor grills, ovens, etc, that may stain the red brick patio and driveway with grease, oil and food byproducts. Deposit refunded if no staining has occurred.

The rental customer and/or their caterers or food service providers are responsible for clearing tables of used food dishes and beverage ware during the course of the event or by the end of the event and placing waste in trash barrels. The White Room provides barrels and trash bags.

Recyclable, disposable and/or compostable dishes, cups and utensils recommended.

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Not included in The White Room Rental

Food service, catering (The White Room has no required vendors)

Linens, dinnerware, tableware, glassware, plasticware, utensils, napkins, etc

Ovens, portable ovens, microwaves, chafing dishes, canned heat warmers, refrigeration, etc

Entertainment

Flowers and decorations

Chairs for outdoor wedding ceremonies

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To schedule an event, email : whiteroomworcester@gmail.com (please include the type of event, the date, hours and approximate guest count)