THE WHITE ROOM EVENT SPACE

The White Room Event Space is available for a wide range of special events and celebrations including wedding receptions, showers, family parties, holiday parties, corporate parties, nonprofit fundraisers, galas, balls and networking events. The White Room is also available for weekday conferences, retreats, meetings and workshops.

To view special rates exclusively for weddings with on-site ceremonies and receptions, please see our Weddings at The White Room page.

The White Room offers 6000 square feet of indoor event space adorned with original locally made art and comes equipped with tables and chairs and use of the red brick courtyard.

The White Room is suited best for crowds of 75-125 but can accommodate up to a 150 guest count. 

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STANDARD EVENT SPACE RENTAL RATES (2026/2027 RATES):

(all events must conclude by 11pm)

EVENT TIME:

$330 per hour of “event time”

(3 hour event time minimum Thursday - Sunday)

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SET UP TIME:

For events under 75 guests we require events purchase 2 hours of “set up time” = $230

For events with 75 - 125 guests we require events purchase 3 hours of “set up time” = $330

For events with 125 - 150 guests we require events purchase 4 hours of “set up time” = $430

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CLEANING, MAINTENANCE & BREAKDOWN TIME FEE:

(includes time for breakdown; removing decorations, catering equipment, etc)

For events under 75 guests = $230

For events with 75 - 125 guests = $330

For events with 125 - 150 guests = $430

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CONFERENCE AND WORKSHOP RATES:

Under 75 guests: Flat rate of $175 per hour from the beginning of set up time to the end of pack up time

75-125 guests: Flat rate of $225 per hour from the beginning of set up time to the end of pack up time

125-150 guests: Flat rate of $275 per hour from the beginning of set up time to the end of pack up time

(Rates do not apply for any events that require bar service)

(Does not include Linens or Video Projector)

(Event time minimums may apply on weekends)

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501C3 NON PROFIT ORGANIZATION RATES:

Registered 501C3 organizations may be eligible for discounted rates.

Discounts for 501c3 organizations are based on an “All Vendors Must Match” system (exempt for catering services).

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TO CONFIRM A DATE AT THE WHITE ROOM WE REQUIRE:

A 50% non-refundable deposit based on a mutually agreed upon quote and a signed renters contract

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OPTIONAL ADD-ONS AVAILABLE WITH THE WHITE ROOM RENTAL:

HD Video Projector

Projector with 8ft screen = $100

Black Linens

for banquet tables and high-tops for under 75 guests = $100

for banquet tables and high-tops for 75-125 guests = $150

for banquet tables and high-tops for 125-150 guests = $200

(No wax candles permitted on linens)

White Linens

for banquet tables and high-tops for under 75 guests = $200

for banquet tables and high-tops for 75-125 guests = $250

for banquet tables and high-tops for 125-150 guests = $300

(No wax candles permitted on linens)

+ all applicable taxes

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RESTRICTIONS:

Decorations: No wax candles, glitter, confetti, confetti balloons, color powders, adhesives, fog, mist and bubble machines

Kids supplies: No markers, crayons, stickers, soap bubbles, throwing balls, etc

Painting supplies: No paints of any kind; fabric paint, paint markers, acrylic, oil, etc

Aerosol Sprays: No use of any type of aerosol sprays, cans, tools or equipment; compressed air, gas, or fluid.

Music: (Thursdays and Fridays) moderate DJ/music volume 6-9pm (as a courtesy to neighboring businesses)

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AMENITIES INCLUDED IN THE WHITE ROOM RENTAL:

Bar service: (beer, wine and spirits + soda and seltzers | cash or open bar options | plastic ware | bar service closes 20 min before the official end time of all events)

Complimentary self serve water for all events

6000 square feet of indoor event space + use of the red brick patio (patio for private, non-commercial events only)

Sound system for live music, DJ’s, presentations, speeches, etc. (indoor only)

Room design consultation

Table and chair set up prior to set up time start

1, 12 foot buffet table

22, 8 foot banquet tables

8, 6 foot banquet tables

6, 36 inch round high-tops

4, 32 inch round bistro tables

12, 24 inch round folding bistro tables

5, 36 inch square bistro table

150 chairs (indoor only)

Coat Rack

Heating and A/C system

Caterers prep room with 2 8ft stainless countertops and wash sinks (does not include ovens, portable ovens, microwaves, chafing dishes, canned heat warmers, refrigeration, etc)

Fully accessible venue with ADA compliant Men’s and Women’s restrooms

Indoor/outdoor ping-pong table with paddles

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CATERING GUIDELINES AND RESTRICTIONS:

The White Room has no required caterers.

Located in the same building as The White Room, Birchtree Bread Co is a convenient source for weekday breakfast, lunch and dinner catering during Birchtree’s regular business hours.

Caterers new to The White Room are required to schedule a walk through of the venue to review logistics; parking, food prep areas, food service areas, special requirements, etc.

Caterers are responsible for providing all food equiptment; chaffing dishes, canned heat, serving utensils, etc

The White Room is best suited for buffet style food service.

The White Room is ideal for food that is prepared off-site and brought in fresh and ready to warm with chafing dishes and serve.

No outdoor grilling with propane or charcoal permitted.

No indoor air or oil fryers permitted.

All dishware, glassware, utensils and catering equipment must be removed from the venue the same day (no overnight storage of used dishes, glasses, utensils, equipment, etc).

The rental customer and/or their caterers are responsible for table clearing of used cups and dishes during the course of the event. The White Room provides trash barrels and trash bags.

Recyclable, disposable and/or compostable dishes, cups and utensils recommended.

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NOT INCLUDED IN THE WHITE ROOM RENTAL:

Food service, catering (The White Room has no required vendors)

Linens, dinnerware, tableware, glassware, plasticware, utensils, napkins, etc

Ovens, portable ovens, microwaves, chafing dishes, canned heat warmers, refrigeration, etc

Entertainment

Flowers and decorations

Chairs for outdoor wedding ceremonies

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To schedule an event, email : whiteroomworcester@gmail.com (please include the type of event, the date, hours and approximate guest count)